Albanian-American Development Foundation (hereinafter referred to as “AADF” “us” “we” or “our”) is committed to respecting your privacy and to complying with all applicable data protection and privacy laws. This Data Privacy Notice (“Privacy Notice”) aims at informing you of how AADF will use the data you submit when applying for a job vacancy via our Website (“Job Application Data”). 1. WHAT DATA WE COLLECT AND PROCESS? This Privacy Notice applies to the following Job Application Data you submit via our Website: • Name, surname, date of birth, email address, mobile number, LinkedIn profile ; • Information provided in your CV, cover letter and other submitted documents, including but not limited to education, qualifications, employment history; • Information provided in reference letters (when required). Please note that you have the obligation to obtain prior written consent from any referees to provide us their personal data. 2. HOW WILL WE USE YOUR JOB APPLICATION DATA? The Job Application Data you provide will be used by AADF to assess your job application, verify the information provided, and communicate with you within the recruitment process. The Job Application Data may be used by AADF for future job opportunities, only if you have specifically given your consent for your consideration in future job opportunities. We will not store or process any personal data we do not need to fulfill the above purposes. However, if we consider that it is necessary and reasonable to use your Job Application Data for another purpose, we will notify you and explain the legal basis which allows us to do so. You are under no statutory or contractual obligation to provide data during the recruitment process. However, if you choose not to provide all the data that is requested by us on our call for application, please note that our ability to consider you as a candidate may be limited. 3. HOW WILL WE STORE YOUR JOB APPLICATION DATA? Your Job Application Data will be stored on your application record, in HR management systems or other ICT systems (including email) and on hard copy . 4. WHAT ARE OUR OBLIGATIONS IN RELATION TO HOW WE PROCESS YOUR PERSONAL DATA? When processing any of the Job Application Data, we ensure such data is: • Collected only for the purposes provided above; • Used lawfully, fairly and in a transparent way; • Kept securely. 5. YOUR LEGAL RIGHTS You have the following rights in relation to the Job Application Data provided to us: • Right of access; • Right to rectification and erasure; • Right to restriction of processing; • Right to data portability; • Right to object. For more information on your legal rights, you may read our Privacy Policy [insert link]. 6. DATA SHARING We may share your Job Application Data with third parties in case the recruitment process will be followed by a recruitment agency. AADF will enter into a prior agreement with such recruitment agency for delegation of personal data processing, ensuring compliance of the recruitment agency with the legal obligations as a data processor. 7. HOW LONG WILL WE KEEP YOUR JOB APPLICATION DATA? We will retain your Job Application Data for as long as is necessary to fulfil the purposes for which it was collected for. (OPTIONAL) You agree that if your application for employment is unsuccessful, we may hold your Job Application Data for 2 (two) years after the end of the relevant recruitment process, for consideration for future employment opportunities. If your application for employment is successful, the Job Application Data gathered during the recruitment process will be transferred to your personnel file and retained during your employment, in accordance with AADF personal data protection regulations. If your application for employment is unsuccessful, the Job Application Data gathered during the recruitment process will be automatically deleted from the system and any other data storage locations 6 (six) months from completion of the employment selection process, unless you have opted for retention of your Job Application Data for consideration for future job opportunities. 8. CONTACT US If you have questions about this Privacy Policy, please e-mail us at privacy@aadf.org or write to us at the address: Ibrahim Rugova Street, Building no. 42, Entrance 7, Apartment 60, Tirana, Albania. 9. YOUR CONSENT By submitting your Job Application Data, you are granting us your consent to the processing of that information in accordance with this Privacy Notice. Albanian-American Development Foundation (hereinafter referred to as “AADF” “us” “we” or “our“) is committed to respecting your privacy and to complying with all applicable data protection and privacy laws. The objective of this privacy policy is to inform you how we handle your personal data (“Privacy Policy”). Our goal is to protect personal information you provide us whenever you contact us, visit or use our website. By visiting or using this website, you agree to these policies and practices. OUR PRINCIPLES REGARDING USER PRIVACY AND DATA PROTECTION We believe user privacy and data protection are human rights; We take protecting your privacy seriously, and we recognize we have a duty of care to the people whose data we hold; We will only collect and process data when it is absolutely necessary, and when we do, we will make it clear why we are doing so and how it will be used; We will not share your personal information with anyone else without your consent. WHAT DATA DO WE COLLECT? We collect and process personal data from individuals only as necessary in the exercise of AADF’s legitimate interests, functions and responsibilities as a private, non-profit organization governed by a Board of Trustees, whose mission is to facilitate the development of a sustainable private sector economy and a democratic society in Albania. We collect the following data: A. Website access When visiting our website, the browser automatically transmits data that is saved in a log file. AADF itself processes only the data that is technically required in order to display the website correctly and to ensure its stability and security. [to be added by New Politics the data processed only when accessing the website, such as domain, the page that is viewed, the IP address of the accessing device, the page from which the user was redirected, the date and time of access, etc]. B. Statistical and analytical information We also may collect information about your online activity on our website. This statistical and analytical information is collected on an aggregate and non-individual specific basis of all browsers who visit the website, unless you choose to provide to us your individual information. No personal data shall be collected by AADF without visitors’ consent. One of our goals in collecting the above information is to help us monitor traffic on the website so that we can manage the website’s capacity and efficiency, for security purposes as well as to customize your user experience. This type of non-personal information and data can be collected through the standard operation for Internet servers and logs, as well as “cookies” and other technical mechanisms. C. Contact When users of our website contact us for a relevant request, personal data provided through the following options are processed for purpose of being able to contact or respond the enquiry: Website contact form (full name, e-mail, phone); Email; Phone; Letter. AADF will store and process such personal data only to the extent necessary for contacting the user and processing his/her request. D. Other online services For accessing other online services through our website, such as job applications, tender applications or registering for AADF programs, it is necessary to enter personal data for further processing. The corresponding data privacy policies for the respective service apply. HOW DO WE USE YOUR PERSONAL INFORMATION We use the personal information you provide us to provide you with content and information on our activities or to address a relevant request or application submitted by you. You explicitly consent to allowing us to contact you in this regard. AADF will not collect or keep your personal data unless it is necessary for the purpose(s) outlined above, nor will we keep your personal data for longer than is necessary. HOW DO WE STORE YOUR DATA We securely store your data at [New Politics to enter location]. We keep data in the website access log file for 4 (four) months, except for personal data collected and processed under other online services, for which the respective policies apply. Thereafter, your personal data identifying you shall be automatically deleted or anonymized. PERSONAL DATA SECURITY Protection of secrecy and confidentiality of your personal data is of crucial importance to AADF and its partners. For this reason, we implement the necessary organizational, technical and physical security procedures to protect the personal data you provide to us. Only authorized employees are permitted to access personal information, and they may do so only for permitted functions as explained to you above. We use industry standards practices such as encrypted communication, firewalls and intrusion detection systems to protect the confidentiality of users’ personal data and help prevent unauthorized persons from gaining access to your information. [New Politics may add any further information regarding the data security measures and means] PERSONAL DATA DISCLOSURE AADF does not give, sell or disclose your personal information to any third parties for purposes or services you have not requested or for marketing purposes without your consent. For online services we provide on our Website, the corresponding data privacy policies shall apply for that respective service. We reserve the right to share your personal data with other companies and organizations in response to any claims or legal proceedings to establish or exercise our legal rights, to defend against any claims or as may be otherwise required by the law, as well as for the purposes of fraud protection. WHAT ARE YOUR DATA PROTECTION RIGHTS? AADF would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following: the right of access: you have the right to request AADF for copies of your personal data. the right to rectification: you have the right to request that AADF corrects any information you believe is inaccurate. You also have the right to request AADF to complete information you believe is incomplete. the right to erasure: You have the right to request that AADF erases your personal data, subject to applicable laws and retention periods in accordance with AADF policies and procedures. the right to restrict processing: you have the right to request that AADF restricts processing of your personal data, under certain conditions. the right to object to processing: you have the right to object to AADF’s processing of your personal data, under certain conditions. the right to data portability: you have the right to request that AADF transfers the data that we have collected to another organization, or directly to you, under certain conditions. You may exercise these rights at any time by sending a written request to AADF at the address: Ibrahim Rugova Street, Building no. 42, Entrance 7, Apartment 60, Tirana, Albania. If you make a request, we have 30 days to respond to you. This period may be extended by 60 (sixty) further days where necessary, taking into account the complexity and number of the requests. We will inform you of any such extension within 30 days of receipt of the request, together with the reasons for the delay. COOKIES A. What are cookies? Cookies are small data files that a website can use in order to recognize visitors who revisit a website, for example by assigning a unique number to the visitor, so as to facilitate their ongoing access to and use of the website. B. How do we use cookies? We use cookies in a range of ways to improve your experience on our website, including: Keeping you signed in, when applicable; Understanding how you use our website; [to be added by New Politics] C. What types of cookies do we use? AADF website uses only necessary, preference and statistical cookies which are essential for providing necessary website functionality, improve your experience and analyze our traffic. D. How to manage cookies You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as well. For further information, visit our Cookies Policy [Cookies policy link to be added]. THIRD PARTY WEBSITES If any part of the website www.aadf.org links you to other websites (such as AADF partners’ websites), those websites do not operate under this Privacy Policy. We recommend you examine the privacy statements posted on those other websites to understand their procedures for collecting, using, and disclosing personal information. COMMUNITY AND SOCIAL NETWORKS AADF is member of several third-party community and social networks. It manages a presence on their platforms and our website contains links to these networks. These companies also process personal data, and you should check their privacy policies before sharing personal information: Twitter; Facebook; LinkedIn; Instagram; YouTube. CHANGES TO OUR PRIVACY POLICY AADF keeps its Privacy Policy under regular review and places any updates on this web page. AADF may amend or update this Privacy Policy in the future. Any amendment to our Privacy Policy will become effective upon its publication on AADF website. This Privacy Policy was last updated on [insert]. CONTACT US If you have questions about this Privacy Policy, please e-mail us at privacy@aadf.org or write to us at the address: Ibrahim Rugova Street, Building no. 42, Entrance 7, Apartment 60, Tirana, Albania.